By: Rose Boerner, Board Member
For: Red Rock News
Date: March 6, 2009
Get to know your Library Board of Trustees
Are you aware that the Sedona Public Library is one of the few private public libraries in the country? Our Library was started by volunteers in 1948 and was incorporated in 1966 – more than 20 years before the City of Sedona. Today volunteers provide more than 50 percent of our staff hours. Instead of being owned and administered by a city or county library system, SPL is administered by a volunteer Board of Trustees.
The Sedona Library Board contracts with the City of Sedona and both Coconino and Yavapai counties to provide library services for the greater Sedona area. We currently have nine Board members and we are actively recruiting for additional Trustees. Members of the current Board of Trustees are President Sheila Hoffmeyer; President-Elect Ann Meiggs; Treasurer Michael Waide; Past-President David Black; Secretary Rose Boerner; and Members-at-Large Tia Gozzi, Marv Hofmann, Roger Shlonsky, and Diane Schwilling.
Since it is a governing Board, following are some of the more important authorities that the Board of Trustees has: 1) Make and enforce all policies, rules, regulations and bylaws necessary for the administration and government of the Sedona Public Library and all Library property. 2) Exercise and administer any trust declared or created for the Library. 3) Employ a Library Director, determine compensation, and empower the Director to administer the policies of the Board of Trustees. 4) Authorize the sale or purchase of books, journals, publications, real estate, equipment or other property or services of the Library and to pay for same. 5) Accept or reject donations to the Library.
The Board of Trustees holds monthly meetings, scheduled on the third Tuesday of each month at 9:00 AM. In addition to Board members, these meetings are generally attended by a City Council Liaison (currently Pud Colquitt), the President or an Officer from the Friends of the Library, and the Library Director. A simple majority of the members of the Board of Trustees, including at least one officer, constitutes a quorum for the transaction of business at any meeting. Robert’s Rules of Order Revised is the parliamentary authority adhered to at meetings.
The Board’s annual meeting in June is an open meeting, at which installation of new trustees takes place and annual reports of the President, Treasurer and Library Director are submitted for approval. New members of the Board also are elected at the annual meeting.
The Board of Trustees conducts much of its work through Committees. Board members serve on one or more Committees, and each Committee listed below has a program of work established at the beginning of the fiscal year.
- The Executive Committee consists of the Board officers and has the power to transact Library business between regular meetings of the Board.
- The Nominating Committee reviews the applications from Board Members seeking another term, manages the selection process for new Board trustees, and presents to the Board at its May meeting a full slate of Board members and a slate of officers for the coming year. The Nominating Committee also selects persons to fill interim vacancies.
- The Budget, Public Funding and City Contract Committee provides advice and guidance to the Library Director and the Director’s staff in the preparation of the annual budget. This Committee also works to reinforce relationships with Yavapai and Coconino Counties and the City of Sedona to ensure that sources of public funding for the Sedona Public Library will be maximized. Additionally, this Committee investigates additional sources of public funding and grants.
- The Strategic Planning and Policy Committee is responsible for reviewing and suggesting revisions or additions to the documents that provide a framework for Library operations, including the mission statement, strategic plan, policies, and bylaws.
- The Investment Committee develops, implements and monitors prudent investment management of the Sedona Public Library’s capital assets. This Committee also manages the Library’s private funds, including the Real Estate Fund and the Collection Development Fund.
- The Marketing, Publicity, Web Site Committee develops effective marketing and public relations strategies that will benefit the Library, our Library users, our staff and volunteers, the Friends of the Library, and the community at large.
- The Sedona Public Library in the Village Committee monitors the success of the Library’s Village location. It interfaces with the Big Park Library Committee and the Big Park community to assess their library needs and strives to fulfill those needs based upon available funding, the Sedona Public Library management capabilities and the Board’s competing priorities.
- The Building and Grounds and Space Planning Committee works with the Library Director to oversee maintenance of the Library building and grounds, including rental property, parking lots and planted areas.
Now that you know more about how the Board of Trustees operates, you may be interested in becoming a member. We are currently recruiting new members and we welcome applications. Individuals who have a commitment to the Sedona Public Library, its values and its importance to the community, and an interest and/or experience in one or more of the areas mentioned above in the Committee descriptions, may apply for Board membership by sending an e-mail requesting an application packet to: firstname.lastname@example.org. Application packets are also available at the Reference Desk of the Sedona Public Library’s main site, 3250 White Bear Rd., Sedona, and in The Village, 56 West Cortez Drive, Suite C, Sedona (across from the Post Office).
Rose Boerner, author of this week's article,
is Secretary of the Board of Trustees and Chair of the Nominating Committee of the Sedona Public Library.
Library News appears each Friday in the Red Rock News
and is also presented on: Gateway to Sedona and Sedona Biz.